Welcome to the Inlet Yoga Policy Page

Instructions:  

  1. Use the tabs below to peruse the policies.  
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Welcome to the Inlet Yoga Instructor Policy Pages.   Here, we would like you to peruse our latest policies that cover everything from classes to Teacher Trainings.  In addition, and due to lack of clarity in some cases, we are defining a set of roles and responsibilities for instructors, including Inlet Yoga's responsibilities.  The Policies cover everything from an event's ownership and intellectual property to advertising, marketing, social media, as well as items such as cancellation.

These policies will be effective as soon as they are published, and you are urged to check back often for changes.  As Inlet Yoga looks to grow, scale, and expand, the policies are not here to constrain the instructor, but to provide transparency in what is expected in both parties roles and responsibilities to maintain a compassionate community, grow the business thoughtfully, and to ensure there is no question as to what role we each play in Inlet Yoga's growing success.

Inlet Yoga wants instructors to know what they can expect of us, as well as feel good about maintaining a working relationship on a go forward basis.

The highest standards of personal and professional ethics and behavior are expected of all our Yoga, Fitness, Pilates Instructors, and Karmi’s. Further, we expect each Team Member to display good judgment, diplomacy and courtesy in their professional relationships with each other, and with our students, clients and customers.       The purpose of the policies is to provide our the teams at Inlet Yoga with a ready source of information about our company and the policies and procedures we have established, and are continuing to establish. Although we have tried to be comprehensive, the policies do not, and cannot, include policies that address every situation that may arise. We reserve the right to adopt new policies or modify existing policies at any time in our discretion. If you have questions or concerns, please speak with Jennifer Vafakos or Jack Brandt, who should be able to answer most of your questions or direct you to someone who can. These policies do not denote contracts or a contract that guarantees employment for any length of time and is not intended to induce an Instructor or Karmi to accept employment with our company. If any discrepancy between these policies and current Inlet Yoga policy arises, the current company policy will control. Every effort will be made to keep you informed of our policies, and you will always have a login and password to review the latest updates; however, we cannot guarantee that we will provide you with notice of revisions to the policies. These policies supersede and replace any and all handbooks that may have been previously distributed to Yoga Instructors or Karmi's.

Inlet Yoga Code of Conduct

SECTION 1: Statement of Purpose The teachers of Inlet Yoga recognize the sensitive nature of the student-teacher relationship. We believe that it is the responsibility of the yoga teacher to ensure a safe and protected environment in which a student can grow physically, mentally and spiritually. SECTION 2: Principles In order to protect the student in this potentially vulnerable relationship, as well as to uphold the highest professional standards for yoga teachers, we agree to accept the following foundational principles:

  1. To avoid discriminating against or refusing professional help to anyone on the basis of race, gender, sexual orientation, religion, or national origin.
  2. To stay abreast of new developments in the field of yoga through educational activities and study.
  3. To seek out and engage in collegial relationships, recognizing that isolation can lead to a loss of perspective and judgment.
  4. To manage our personal lives in a healthful fashion and to seek appropriate assistance for our own personal problems or conflicts.
  5. To provide rehabilitative instruction only for those problems or issues that are within the reasonable boundaries of our competence.
  6. To establish and maintain appropriate professional relationship boundaries.
  7. To cultivate an attitude of spirituality in our teaching, we dedicate our work to a force greater than our egoic selves.
  8. To promote and adhere to principles of ahimsa we will do all we can to alleviate the suffering of all others including nonhuman animals and incorporate conscious principles of vegetarianism into our teaching and our lives.

SECTION 3: Professional Practices In all professional matters, we maintain practices and teaching procedures that protect the public and advance the profession.

  1. We use our knowledge and professional associations for the benefit of the people we serve and not to secure unfair personal advantage.
  2. Fees and financial arrangements, as with all contractual matters, are always discussed without hesitation or equivocation at the onset and are established in a straightforward, professional manner.
  3. We may at times render service to individuals or groups in need without regard to financial remuneration.
  4. We neither receive nor pay a commission for referral of a student.
  5. We conduct our social affairs with due regard to recognized business and accounting procedures.
  6. We are careful to represent facts truthfully to students, referral sources and third party payers regarding credentials and services rendered. We will correct any misrepresentation of our professional qualifications.
  7. We do not malign colleagues or other professionals.

SECTION 4: Student Relationships It is our responsibility to maintain relationships with students on a professional basis.

  1. We do not abandon or neglect students. If we are unable, or unwilling for appropriate reasons, to provide professional help or continue a professional relationship, every reasonable effort is made to arrange for continuation of instruction with another teacher.
  2. We make only realistic statements regarding the benefits of yoga.
  3. We show sensitive regard for the moral, social and religious standards of students and groups. We avoid imposing our beliefs on others, although we may express them when appropriate in the Yoga class.
  4. We recognize the trust placed in and unique power of the student-teacher relationship. While acknowledging the complexity of some yoga relationships, we avoid exploiting the trust and dependency of students. We avoid those dual relationships with students (e.g., business, close personal, or sexual relationships) that could impair our professional judgment, compromise the integrity of our instruction, and/or use the relationship for our own gain.
  5. We do not engage in harassment, abusive words or actions, or exploitative coercion of students or former students.
  6. All forms of sexual behavior or harassment with students are unethical, even when a student invites or consents to such behavior involvement. Sexual behavior is defined as, but not limited to, all forms of overt and covert seductive speech, gestures and behavior as well as physical contact of a sexual nature; harassment is defined as, but not limited to, repeated comments, gestures, or physical contacts of a sexual nature.
  7. We recognize that the teacher-student relationship involves a power imbalance, the residual effects of which can remain after the student is no longer studying with the teacher. Therefore, we suggest extreme caution if you choose to enter into a personal relationship with a student.

SECTION 5: Confidentiality We respect the integrity and protect the welfare of all persons with whom we are working and have an obligation to safeguard information about them that has been obtained in the course of the instruction process.

  1. All records pertaining to a student are stored or disposed of in a manner that assures security and confidentiality.
  2. We treat all communications from students with professional confidence.
  3. When supervising apprentices or consulting with other yoga teachers, we use only the first names of our students, except in those situations where the identity of the student is necessary to understanding of the case. It is our responsibility to convey the importance of confidentiality to the apprentice or consultant.
  4. We do not disclose student confidences to anyone, except: as mandated by law; to prevent a clear and immediate danger to someone; in the course of a civil, criminal, or disciplinary action arising from the instruction where the teacher is a defendant; for purposes of supervision or consultation; or by previously obtained written permission. In cases involving more than one person (as student), written permission must be obtained from all legally accountable persons who have been present during the instruction before any disclosure can be made.
  5. We obtain written consent of students before audio and/or video tape recording or permitting third party observation of their sessions.
  6. When current or former students are referred to in a publication, while teaching, or in a public presentation, their identity is thoroughly disguised.

SECTION 6: Assistant, Student, and Employee Relationships As yoga teachers, we have an ethical concern for the integrity and welfare of our assistants, students, and employees. These relationships are maintained on a professional and confidential basis. We recognize our influential position with regard to both current and former assistants, students and employees, and avoid exploiting their trust and dependency. We make every effort to avoid dual relationships with such persons that could impair our judgment or increase the risk of personal and/or financial exploitation.

  1. We do not engage in sexual or other harassment of current assistants, students, employees or colleagues.
  2. All forms of sexual behavior, as defined in Section 4.6, with our assistants, students and employees are unethical.
  3. We advise our assistants, students, and employees against offering or engaging in, or holding themselves out as competent to engage in, professional services beyond their training, level of experience, and competence.
  4. We do not harass or dismiss an assistant or employee who has acted in a reasonable, responsible and ethical manner to protect, or intervene on behalf of, a student or other member of the public or another employee.

SECTION 7: Interprofessional Relationships As yoga teachers, we relate to and cooperate with other professional persons in our immediate community and beyond. We are part of a network of health care professionals and are expected to develop and maintain interdisciplinary and interprofessional relationships.

  1. Knowingly soliciting another teacher’s students is unethical.
  2. Speaking of other teachers with disrespect is unethical.

SECTION 8: Advertising Any advertising, including announcements, public statements and promotional activities, done by us or for us, is undertaken for the purpose of helping the public make informed judgments and choices.

  1. We do not misrepresent our professional qualifications, affiliations and functions, or falsely imply sponsorship or certification by any organization.
  2. Announcements and brochures promoting our services describe them with accuracy and dignity. These promotional materials should be devoid of exaggerated claims about the effects of yoga. We may send them to professional persons, religious institutions and other agencies, but to prospective individuals students only in response to inquiries or as long as that promotional material is sent to a reasonable audience in a noninvasive way.
  3. We do not make public statements, which contain any of the following:
    1. A false, fraudulent, misleading, deceptive or unfair statement.
    2. A misrepresentation of fact or a statement likely to mislead or deceive because in context it makes only a partial disclosure of relevant facts.
    3. A statement implying unusual unique, or one-of-a-kind abilities, including misrepresentation through sensationalism, exaggeration or superficiality.
    4. A statement intended or likely to exploit a student’s fears, anxieties, or emotions.
    5. A statement concerning the comparative desirability of offered services.
  4. Advertisements or announcements by us of workshops, clinics, seminars, growth groups, or similar services or endeavors are to give a clear statement of purpose and a clear description of the experiences to be provided. The education, training and experience of the provider involved are to be appropriately specified.

Yoga Instructor Class Policy

Definitions:

  1. Both Parties. Inlet Yoga and Yoga Instructor.
  2. Emergency. Emergencies are defined as an event that is a sudden urgent unexpected incident or occurrence that requires an immediate reaction or assistance for a remedy, and is a pressing necessity; exigency; a sudden unfortunate unexpected happening; an unforeseen occurrence or condition. Existing and continuing conditions are never considered emergencies.
  3. Event(s). Herein considered Workshops, Master Classes, or a Special Series held under the Inlet Yoga name at either Inlet Inlet Yoga or other specified locations under the Inlet Yoga brand.
  4. Media. Herein defined as any online or offline publication whereby Both Parties may advertise, market, brand, solicit the Event to sell it to Students, which may include Website(s), Social Media, Print, Online Advertising Networks, Paid Advertising in Print, Social Media, and other online and offline advertising mediums.
    1. Bringing an Event to the attention of potential and current Students.
    2. Marketing. Is wide range of activities by Both Parties involved in making sure that Inlet Yoga and Yoga Instructor are continuing to meet the needs of the Students and Students are getting value in return.
    3. Promotion. Keeping the Event in the minds of the Students and helps stimulate demand for the Event. Promotion involves ongoing advertising and publicity. The ongoing activities of advertising, marketing, sales, and public relations are considered aspects of promotions.
  5. Neighboring Studio. Other Inlet Yogas where Yoga Instructor may instruct Yoga classes, workshops, trainings, series.
  6. Ownership. Person or entity that has an enforceable claim or title to a documented Event and is recognizable as such by law.
  7. Social Media.  Social Media means an electronic service or account, or electronic content, including, but not limited to, videos, still photographs, blogs, video blogs, podcasts, instant and text messages, email, online Yoga Instruction or accounts, or Internet Web site profiles or locations such as Facebook, Twitter, Instagram, Pinterest, Blogger, WordPress, Tumblr, digg, LinkedIn, etc.
  8. Students. Current and potential customers of Inlet Yoga that may purchase Yoga Event admission for the Event Date found by Media or word of mouth marketing.
  9. Yoga Instructor. Staff and non-staff Yoga instructors hired as non-employee Yoga Instructors to instruct students in Yoga Events.

Yoga Instructor Class Policy

Whereas, Inlet Yoga shall contract verbally or in writing with Yoga Instructor to provide Yoga Instruction in a class format at Inlet Yoga in the agreed upon style(s) for Students. Whereas, Yoga Instructor is willing to perform such Yoga Instruction as an independent Yoga Instructor as described in this Yoga Instructor Class Policy. Therefore, for good and value consideration, Both Parties agree as follows:

  1. Yoga Instruction. Yoga Instructor agrees to perform the Yoga Instruction for Inlet Yoga. Yoga Instructor represents that the Yoga Instruction shall be performed with care, skill and diligence, consistent with, or above the professional standards and Code of Conduct established by the Yoga Alliance minimum Standard(s) of a 200-Hour Teacher Training Certification unless Yoga Instructor has been teaching Yoga prior to Yoga Alliance existence. Yoga Instructor shall be free to perform the Yoga Instruction in such manner as Yoga Instructor may determine is consistent with such Professional Standards.
    1. Inlet Yoga shall have no right to determine the style of yoga that the Yoga Instructor teaches in performing the Yoga Instruction nor to determine the sequencing of asanas, the types of asanas that may be taught, the music, or the wisdom traditions that Yoga Instructor may decide to teach. The Inlet Yoga has provided no written or oral instructions to Yoga Instructor with respect to how the Yoga Instructor should perform the Yoga Instruction.
    2. The Yoga Instructor shall be solely responsible for the performance of all Yoga Instruction furnished under this Agreement. In the event that Yoga Instructor elects to provide assistants to assist in providing the Yoga Instruction, the Yoga Instructor shall be solely responsible for paying all expenses and compensation of the assistants.
  1. Payment. Inlet Yoga shall pay Yoga Instructor the compensation as set forth in Both Parties verbal agreement or the Yoga Instructor Agreement. Yoga Instructor will be paid during the course or Inlet Yoga’s normal payment/payroll schedule.  Travel expenses, the cost of obtaining Yoga Alliance certification and continuing education, the cost of insurance, the compensation payable to any of Yoga Instructor’s assistants, and all other expenses incurred by Yoga Instructor in the course of performing Yoga Instruction under this Yoga Instructor Class Policy shall be the sole responsibility of Yoga Instructor.
  1. Schedule. Both Parties will collaborate on the “best time slots” for Yoga Instructor to teach Yoga Classes at Inlet Yoga.  Upon mutual agreement of the best time slots, Both Parties will execute the Inlet Yoga Class Agreement outlining, dates, times, and payment information. Upon execution of the Inlet Yoga Class Agreement, Inlet Yoga will enter all schedule information into MindBody Online for Students to review online, and the mobile application, and schedule classes. 
  1. Confidentiality. During the tenure of The Yoga Instructor Class Policy and its enforcement, Yoga Instructor shall keep all information verbally conveyed or written deemed confidential, to which may become exposed, strictly confidential and shall not disclose any Confidential Information to any third party or competitor. Yoga Instructor may not use the Confidential Information for any purpose except the performance of the Yoga Instruction. Yoga Instructor understands and agrees that the Confidential Information is the sole property of Inlet Yoga.
    1. Yoga Instructor may be removed from the Yoga teaching schedule if Yoga Instructor is considered to be in breach of Confidential Information. If Yoga Instructor is released from the Inlet Yoga teaching schedule, or in his her sole discretion decides to no longer represent Inlet Yoga as an Yoga Instructor, or upon Inlet Yoga's earlier request, Yoga Instructor shall deliver to Inlet Yoga all of the Confidential Information that Yoga Instructor may have in its possession or control.
  2. Class Planning. Upon inclusion to the Inlet Yoga Schedule, Yoga Instructor should begin planning their classes, and continue to plan professional instructed classes for Students on their regularly scheduled dates and times.
  3. Class Location. Inlet Yoga will provide the Event Location at 233 Main Street Manasquan, NJ, and maintain electrical power, water, Internet access, liability insurance, technology for sign-up and check-in, as well as a Karma Yogi to help with administrative tasks for the Event.  From time to time Inlet Yoga may hold classes in other business partner locations, public locations, or third party commercial locations to accommodate class sizes and structure.  Yoga Instructor is expected to perform all Yoga Instruction duties at those locations at the specified dates and times scheduled and mutually agreed upon by Both Parties. 
  1. Advertising, Marketing, Social Media, and Promotion. Upon execution of an Inlet Yoga Class Agreement, Inlet Yoga will publish, advertise, and market the Yoga Class(s) on Inlet Yoga’s promotional schedule for Classes within and outside of Inlet Yoga’s Media under Inlet Yoga’s Media Budget.  Yoga Instructor agrees to the following promotional context:
    1. Upon execution of the Inlet Yoga Class Agreement, Yoga Instructor will within 48 hours, provide Inlet Yoga with Images and/or video, and contextual content for the Class promotion to be used in Media.
    2. At Yoga Instructors own expense, Yoga Instructor may publish the Class on their Website within 48 hours of executing the Inlet Yoga Class Agreement to promote the Class Schedule, with a link back to Inlet Yoga’s Website so Inlet Yoga may ensure the Student can sign up Online.
    3. Promote, post, and Advertise the Class on Social Media weekly with a compelling image or video, and compelling contextual description which includes dates, times, and location of the Class.
    4. Promote Class to your Email List in your periodic newsletter or updates.
    5. If a staff Yoga Instructor at Inlet Yoga, announce the Class and Schedule in each class they teach to promote it to Students of the Yoga class. If teaching at a Neighboring Studio announce the Class within the confines of the Neighboring Studio’s policies.
    6. Yoga Instructor at Yoga Instructor’s sole expense may choose to have additional collateral material printed, published, posted, distributed, advertised, and/or promoted for the Yoga Class at Inlet Yoga.
    7. Inlet Yoga, at Inlet Yoga’s expense may hire a photographer, videographer, blogger, and/or PR firm to cover the Yoga Class, and Yoga Instructor gives Inlet Yoga implied permission to use a photo, video, likeness, name, and possible contact information of Yoga Instructor in the promotional materials developed for or from the Yoga Class.
      1. Inlet Yoga maintains copyright and ownership of all such materials described in 4.g. and may provide usage license back to Yoga Instructor at Inlet Yoga’s sole discretion.
  1. Student Sign-Ups and Registrations. Inlet Yoga will begin taking Class Sign-ups and registrations immediately upon publishing the event to the Inlet Yoga Website(s) and addition of the Event to MindBody Online.  MindBody Online is fully secure, and Students can sign up Online, in person, or via phone with Inlet Yoga.  Yoga Instructor will be provided with a sign-up URL (Uniform Resource Locator) so they may add it to their Media as indicated in 4.a. above.
  1. Complaints. In the event there is a Student complaint to Yoga Instructor, Yoga Instructor will take the complaint under advisement, and advise the Student they will be immediately informing Inlet Yoga.  Inlet Yoga in its sole discretion will conduct a preliminary investigation of the complaint with Student.  Upon completion of the investigation, Inlet Yoga will collaborate with Yoga Instructor and Inlet Yoga and/or Both Parties will determine the corrective course of action.
    1. If Student complains to Inlet Yoga about Yoga Instructor, Inlet Yoga will inform Yoga Instructor, and conduct an immediate investigation in its sole discretion, and collaborate with Yoga Instructor and Student to determine corrective course of action.
    2. All investigations and responses will be conducted in a timely manner and responded to professionally.  
  1. Class Cancellation. A Yoga Class may be cancelled by both parties prior to its commencement without reparations by either party.  If the Event is cancelled within eight (8) hours of the commencement date of the Yoga Class, by Yoga Instructor, Yoga Instructor is responsible for reimbursement fees incurred by Inlet Yoga when Reimbursing Students who had signed up and paid their Yoga Class fee ahead of time.  Inlet Yoga incurs credit card reimbursement fees due to cancellation reimbursements and will not be responsible for cancellation fees due to Yoga Instructor cancellation.  Yoga Instructor will receive a written invoice by mail, email, or by hand, and payment for such fees will be paid to Inlet Yoga in Net 10 days of the date of the invoice by company check, cash, or major credit card.
    1. If Both Parties, in writing, agree to cancel the Yoga Class due to no Student(s) signing up for the Yoga Class, no reimbursement costs will be incurred by Yoga Instructor.
    2. Weather. From time to time poor weather conditions may prevent Both Parties from launching a successful Yoga Class. Should weather be cause for cancellation, Both Parties will mutually agree to cancel the Yoga Class for the safety of the Yoga Instructor, Inlet Yoga, and the Students
    3. Emergencies. From time to time an emergency may come up preventing Yoga Instructor from fulfilling their obligation with Inlet Yoga. Inlet Yoga realizes that emergencies can happen and is compassionate towards them.  Should an Emergency be cause for cancellation, Yoga Instructor must inform Inlet Yoga immediately of the Emergency, and Both Parties will determine whether reimbursement of fees, rescheduling of the Event or other action should be taken to resolve the Yoga Class cancellation.
  1. Substitute Instructors. When requesting a substitute Yoga Instructor for your Yoga Class, Inlet Yoga requires a minimum of 24 hours’ notice. Inlet Yoga prefers 36 hours’ notice on all requests for substitute Yoga Instructors.  Please see 6.3. and the Emergencies definition at the top of this Policy Statement.
    1. All requests for a Substitute Yoga Instructor must go through Jennifer Vafakos.  Please contact Jennifer at [email protected], call or text her at 646.345.3306.  This a private number and should NOT be shared with any students.
  1. Student Surveys. All post Class Student Surveys must go out through Inlet Yoga.  Both Parties will collaborate on any questions to be included in any Survey, and the Survey will be sent on a predetermined date decided upon by Inlet Yoga.
  1. Competitive Compliance and Promotion. Inlet Yoga requires the following points followed by Yoga Instructors on the Inlet Yoga Schedule anytime they are teaching Yoga at Inlet Yoga Studio or be in violation of the current policies and may result in being removed from the schedule:
    1. Yoga Instructor will not wear a competitive Yoga Studio hats, shirts, or other gear while on Inlet Yoga’s premises when teaching Yoga Classes, Workshops, Training, Privates, representing Inlet Yoga at public or private events. It is preferred that if a Yoga Instructor is going to wear branded clothing and gear from a Yoga Studio that it be Inlet Yoga branded.
    2. Yoga Instructor will not promote any other Yoga Studio’s Trainings, Workshops, Privates, Classes while teaching or conducting business on Inlet Yoga Studio premises.
  1. Responsibilities.
    1. Yoga Instructor will arrive at least 20 minutes early to ensure the Inlet Yoga is set up the way that they would like it and to greet Students as they come in for the Class.
    2. Yoga Instructor will ensure all props are neatly replaced back in the prop closet post Class prior to leaving Inlet Yoga.
    3. Yoga Instructor will ensure the Inlet Yoga is at the same or better level or cleanliness post Class prior to leaving Inlet Yoga.

Yoga Instructor agrees to the terms of this Yoga Instructor Class Policy. This Policy is effective as of September 15th 2017 Updated April 09, 2017  

Yoga Instructor Workshop, Master Class, Special Series Policy

Definitions:

  1. Both Parties. Inlet Yoga and Yoga Instructor.
  2. Emergency. Emergencies are defined as an event that is a sudden urgent unexpected incident or occurrence that requires an immediate reaction or assistance for a remedy, and is a pressing necessity; exigency; a sudden unfortunate unexpected happening; an unforeseen occurrence or condition. Existing and continuing conditions are never considered emergencies.
  3. Event(s). Herein considered Workshops, Master Classes, or a Special Series held under the Inlet Yoga name at either Inlet Inlet Yoga or other specified locations under the Inlet Yoga brand.
  4. Media. Herein defined as any online or offline publication whereby Both Parties may advertise, market, brand, solicit the Event to sell it to Students, which may include Website(s), Social Media, Print, Online Advertising Networks, Paid Advertising in Print, Social Media, and other online and offline advertising mediums.
    1. Bringing an Event to the attention of potential and current Students.
    2. Marketing. Is wide range of activities by Both Parties involved in making sure that Inlet Yoga and Yoga Instructor are continuing to meet the needs of the Students and Students are getting value in return.
    3. Promotion. Keeping the Event in the minds of the Students and helps stimulate demand for the Event. Promotion involves ongoing advertising and publicity. The ongoing activities of advertising, marketing, sales, and public relations are considered aspects of promotions.
  5. Neighboring Studio. Other Inlet Yogas where Yoga Instructor may instruct Yoga classes, workshops, trainings, series.
  6. Ownership. Person or entity that has an enforceable claim or title to a documented Event and is recognizable as such by law.
  7. Social Media.  Social Media means an electronic service or account, or electronic content, including, but not limited to, videos, still photographs, blogs, video blogs, podcasts, instant and text messages, email, online Yoga Instruction or accounts, or Internet Web site profiles or locations such as Facebook, Twitter, Instagram, Pinterest, Blogger, WordPress, Tumblr, digg, LinkedIn, etc.
  8. Students. Current and potential customers of Inlet Yoga that may purchase Yoga Event admission for the Event Date found by Media or word of mouth marketing.
  9. Yoga Instructor. Staff and non-staff Yoga instructors hired as non-employee Yoga Instructors to instruct students in Yoga Events.

Yoga Instructor Workshop, Master Class, Special Series Policy

Inlet Yoga is pleased to offer special programs and events in addition to our regular weekly classes hosted by our staff and non-staff Yoga instructors herein, referred to as “Yoga Instructor.”  These events can be in the form of Workshops, Master Classes, or a Special Series, herein referred to as “Events” and are not regular weekly or monthly recurring events on the calendar.  Such Events lend themselves to branding exercises, promotional opportunities for larger more comprehensive training(s), and for financial gain for both the Inlet Yoga and the Yoga Instructor.  Workshops offer the opportunity to explore and experience specialized yoga subjects on a deeper level than the shorter class format allows. Topics include a wide range of yoga therapy, meditation, philosophy, anatomy, children's programs, anatomy, alignment, and more. Workshops are presented in a relaxed community atmosphere and are led by our most experienced studio teaching staff as well as visiting master teachers from around the country.

  1. Event Ownership. All Events created by Yoga Instructor, are and shall remain exclusively the property of the Yoga Instructor unless Inlet Yoga receives written documentation to the contrary. Inlet Yoga hereby relinquishes any right or claim to any such Event Ownership, unless such Event is designed, documented, and delivered to Yoga Instructor as a work for hire Event, wherein Inlet Yoga shall maintain exclusive Ownership of such event, or Ownership by Yoga Instructor is transferred in writing by Yoga Instructor to Inlet Yoga.  Each such Event is a work made for hire.
  1. Event Planning. Upon mutual interest in Event made for hire by Both Parties, Inlet Yoga will coordinate Event dates, times and Event description with Yoga Instructor.  Both Parties will be required to execute an Event Agreement, with terms to be mutually agreed upon, whereby both parties agree to Event dates, times, and Event description to be marketed and advertised in Media, extending to the date of commencement of the Event.
  1. Event Location. Inlet Yoga will provide the Event Location at 233 Main Street Manasquan, NJ, and maintain electrical power, water, Internet access, liability insurance, technology for sign-up and check-in, as well as a Karma Yogi to help with administrative tasks for the Event.  
  1. Advertising, Marketing, Social Media, and Promotion. Upon execution of an Event Agreement, Inlet Yoga will publish, advertise, and market the Event on Inlet Yoga’s promotional schedule for Events within and outside of Inlet Yoga’s Media under Inlet Yoga’s Media Budget.  Yoga Instructor agrees to the following whether claiming Ownership of the Event or is Non-Staff Instructor hired by Inlet Yoga to instruct an Event Inlet Yoga maintains Ownership of:
    1. Upon execution of the Event Agreement, Yoga Instructor will within 48 hours, provide Inlet Yoga with Images and/or video, and contextual content for the Event to be used in Media.
    2. At Yoga Instructors own expense, Yoga Instructor must publish the Event on their Website within 48 hours of executing the Event Agreement to promote the Event, with a link back to Inlet Yoga’s Website so Inlet Yoga may ensure the Student can sign up Online.
    3. Promote, post, and Advertise the Event on Social Media minimally weekly with a compelling image or video, and compelling contextual description which includes dates, times, and location of the Event.
    4. Promote Event to your Email List in your periodic newsletter or updates.
    5. If a staff Yoga Instructor at Inlet Yoga, announce the Event in each class they teach to promote it to Students of the Yoga class. If teaching at a Neighboring Studio announce the Event within the confines of the Neighboring Studio’s policies.
    6. If a non-staff Yoga Instructor announce the Event in each class they teach to promote it to Students of the Yoga class at Neighboring Studio within the confines of the Neighboring Studio’s policies.
    7. Yoga Instructor at Yoga Instructor’s sole expense may choose to have additional collateral material printed, published, posted, distributed, advertised, and/or promoted for the Event at Inlet Yoga which they may maintain Ownership.
    8. Inlet Yoga, at Inlet Yoga’s expense may hire a photographer, videographer, blogger, and/or PR firm to cover Event, and Yoga Instructor gives Inlet Yoga implied permission to use a photo, video, likeness, name, and possible contact information of Yoga Instructor in the promotional materials developed for or from the Event.
      1. Inlet Yoga maintains copyright and ownership of all such materials described in 4.f. and may provide usage license back to Yoga Instructor at Inlet Yoga’s sole discretion.
    9. Inlet Yoga will make every effort to use submitted photos for online Workshop marketing which may be requested by Instructor.  However to to MindBody Online constraints, composition, resolution quality, and timing, photos submitted may not be adequate.  Inlet Yoga reserves the right to utilize previous photos, stock photos, or commercially sourced photos for the marketing, and are at the sole discretion of Inlet Yoga.
  1. Compensation. Compensation will be set forth in the Event Agreement and agreed to by Both Parties.
  1. Student Sign-Ups and Registrations. Inlet Yoga will begin taking Event registrations immediately upon publishing the event to the Inlet Yoga Website(s) and addition of the Event to MindBody Online.  MindBody Online is fully secure, and Students can sign up Online, in person, or via phone with Inlet Yoga.  Yoga Instructor will be provided with a sign-up URL (Uniform Resource Locator) so they may add it to their Media as indicated in 4.a. above.
  1. Complaints. In the event there is a Student complaint to Yoga Instructor, Yoga Instructor will take the complaint under advisement, and advise the Student they will be immediately informing Inlet Yoga.  Inlet Yoga in its sole discretion will conduct a preliminary investigation of the complaint with Student.  Upon completion of the investigation, Inlet Yoga will collaborate with Yoga Instructor and Inlet Yoga and/or Both Parties will determine the corrective course of action.
    1. If Student complains to Inlet Yoga about Yoga Instructor, Inlet Yoga will inform Yoga Instructor, and conduct an immediate investigation in its sole discretion, and collaborate with Yoga Instructor and Student to determine corrective course of action.
    2. All investigations and responses will be conducted in a timely manner and responded to professionally.  
  1. Cancellation. An Event may be cancelled by both parties two weeks prior to its commencement without reparations by either party.  If the Event is cancelled within two weeks of the commencement date of the Event, by Yoga Instructor, Yoga Instructor is responsible for reimbursement fees incurred by Inlet Yoga when Reimbursing Students who had signed up and paid their Event fee ahead of time.  Inlet Yoga incurs credit card reimbursement fees due to cancellation reimbursements and will not be responsible for cancellation fees due to Yoga Instructor cancellation.  Yoga Instructor will receive a written invoice by mail, email, or by hand, and payment for such fees will be paid to Inlet Yoga in Net 10 days of the date of the invoice by company check, cash, or major credit card.
    1. If Both Parties, in writing, agree to cancel the Event due to no Student(s) signing up for the Event, no reimbursement costs will be incurred by Yoga Instructor.
    2. Weather. From time to time poor weather conditions may prevent Both Parties from launching a successful Event. Should weather be cause for cancellation, Both Parties will mutually agree to cancel and/or reschedule the Event, and in good faith will work together to find a mutually beneficial date and time to reschedule.  If weather conditions cause cancellation of the Event no reimbursement fees will be invoiced to Yoga Instructor.
    3. Emergencies. From time to time an emergency may come up preventing Yoga Instructor from fulfilling their contractual obligation with Inlet Yoga. Inlet Yoga realizes that emergencies can happen and is compassionate towards them.  Should an Emergency be cause for cancellation, Yoga Instructor must inform Inlet Yoga immediately of the Emergency, and Both Parties will determine whether reimbursement of fees, rescheduling of the Event or other action should be taken to resolve the Event cancellation.
  1. Student Surveys. All post Event Student Surveys must go out through Inlet Yoga.  Both Parties will collaborate on questions to be included in the Survey, and the Survey will be sent on a predetermined date agreed to by both Parties in the Event Agreement.
  1. Competitive Compliance and Promotion. Inlet Yoga requires the following points followed by Yoga Instructors on the Inlet Yoga Schedule anytime they are teaching Yoga at Inlet Yoga Studio or be in violation of the current policies and may result in being removed from the schedule:
    1. Yoga Instructor will not wear a competitive Yoga Studio hats, shirts, or other gear while on Inlet Yoga’s premises when teaching Yoga Classes, Workshops, Training, Privates, representing Inlet Yoga at public or private events. It is preferred that if a Yoga Instructor is going to wear branded clothing and gear from a Yoga Studio that it be Inlet Yoga Branded.
    2. Yoga Instructor will not promote any other Yoga Studio’s Trainings, Workshops, Privates, Classes while teaching or conducting business on Inlet Yoga Studio premises.
  1. Responsibilities.
    1. Yoga Instructor will arrive at least 20 minutes early to ensure the Inlet Yoga is set up the way that they would like it and to greet Students as they come in for the Class.
    2. Yoga Instructor will ensure all props are neatly replaced back in the prop closet post Class prior to leaving Inlet Yoga.
    3. Yoga Instructor will ensure the Inlet Yoga is at the same or better level or cleanliness post Class prior to leaving Inlet Yoga.

This Policy is effective as of September 15th 2017 Updated September 15, 2017

 

Yoga Instructor Private Lesson Policy

Definitions:

  1. Both Parties. Inlet Yoga and Yoga Instructor.
  2. Emergency. Emergencies are defined as an event that is a sudden urgent unexpected incident or occurrence that requires an immediate reaction or assistance for a remedy, and is a pressing necessity; exigency; a sudden unfortunate unexpected happening; an unforeseen occurrence or condition. Existing and continuing conditions are never considered emergencies.
  3. Media. Herein defined as any online or offline publication whereby Both Parties may advertise, market, brand, solicit the Event to sell it to Students, which may include Website(s), Social Media, Print, Online Advertising Networks, Paid Advertising in Print, Social Media, and other online and offline advertising mediums.
    1. Bringing an Event to the attention of potential and current Students.
    2. Marketing. Is wide range of activities by Both Parties involved in making sure that Inlet Yoga and Yoga Instructor are continuing to meet the needs of the Students and Students are getting value in return.
    3. Promotion. Keeping the Event in the minds of the Students and helps stimulate demand for the Event. Promotion involves ongoing advertising and publicity. The ongoing activities of advertising, marketing, sales, and public relations are considered aspects of promotions.
  4. Neighboring Studio. Other Yoga Studios where Yoga Instructor may instruct Yoga classes, workshops, trainings, series.
  5. Ownership. Person or entity that has an enforceable claim or title to a documented Event and is recognizable as such by law.
  6. Privates(s). Herein considered Private Lessons from one (1) to four (4) people. More than four (4) people in a Private will be considered a Workshop and will be treated as such and Yoga Instructor will comply with the Yoga Instructor Workshop, Master Class, Special Series Policy, less any Media Promotion.
  7. Social Media.  Social Media means an electronic service or account, or electronic content, including, but not limited to, videos, still photographs, blogs, video blogs, podcasts, instant and text messages, email, online Yoga Instruction or accounts, or Internet Web site profiles or locations such as Facebook, Twitter, Instagram, Pinterest, Blogger, WordPress, Tumblr, digg, LinkedIn, etc.
  8. Students. Current and potential customers of Inlet Yoga that may purchase Yoga Event admission for the Event Date found by Media or word of mouth marketing.
  9. Yoga Instructor. Staff and non-staff Yoga instructors hired as non-employee Yoga Instructors to instruct students in Yoga Events.

Yoga Instructor Private Lesson Policy

Inlet Yoga is pleased to offer Private(s) by our Yoga Instructors. Privates offer the opportunity to expand a Student’s Yoga practice in a private setting which may make them feel more comfortable. Topics include a wide range of yoga therapy, meditation, philosophy, children's programs, anatomy, alignment, and more. Privates are presented in a relaxed quiet atmosphere when no other events are taking place at Inlet Yoga, and are led by our most experienced studio teaching staff as well as visiting master teachers from around the country.

  1. Private Referrals. Upon request of a Student, in Inlet Yoga’s sole discretion, Inlet Yoga will approach Yoga Instructor(s) as to their availability to provide Private(s) for Students. If the Private Referral was provided by Inlet Yoga, The Private should be booked at Inlet Yoga at a mutually beneficial time for the Student and the Yoga Instructor.  If timeslots or space is not available, every effort will be made to secure the time slot for Yoga Instructor and Student by Inlet Yoga.  If a mutually beneficial time slot is not available a secondary location will be collaborated on by all parties.
  1. Private Yoga Instructor Requests. If Yoga Instructor brings Students for Privates to Inlet Yoga, Instructor must abide by the Yoga Instructor Private Lesson Policy.  Yoga Instructor will inform Inlet Yoga they are interested in booking times and dates for Private(s) with their Student, and Inlet Yoga will make best effort to accommodate the times, dates, and location for Yoga Instructor and Student.  .  If timeslots or space is not available, every effort will be made to secure the time slot for Yoga Instructor and Student by Inlet Yoga.  If a mutually beneficial time slot is not available a secondary location will be collaborated on by all parties.
  1. Private Schedule Assignment. When a mutually beneficial time(s) and date(s) are reached, Inlet Yoga will book out those time slots on MindBody Online. This will immediately reflect on the online schedule(s) and show the times and dates as privately blocked off and cannot be used by another Yoga Instructor.
  1. Student Payment. Students will pay Inlet Yoga, and such payment for Privates will be handled via MindBody Online via cash or major credit card.
  1. Private Location. Inlet Yoga will provide the Location at 233 Main Street Manasquan, NJ, and maintain electrical power, water, Internet access, liability insurance, technology for sign-up and check-in, as well as a possible Karma Yogi to help with administrative tasks of check-in and payment.
  1. Compensation. Compensation will be set forth in the Privates Agreement and agreed to by Both Parties.  Yoga Instructor will be compensated during regularly scheduled Payment/Payroll periods.
  1. Complaints. In the event there is a Student complaint to Yoga Instructor, Yoga Instructor will take the complaint under advisement, and advise the Student they will be immediately informing Inlet Yoga.  Inlet Yoga in its sole discretion will conduct a preliminary investigation of the complaint with Student.  Upon completion of the investigation, Inlet Yoga will collaborate with Yoga Instructor and Inlet Yoga and/or Both Parties will determine the corrective course of action.
    1. If Student complains to Inlet Yoga about Yoga Instructor, Inlet Yoga will inform Yoga Instructor, and conduct an immediate investigation in its sole discretion, and collaborate with Yoga Instructor and Student to determine corrective course of action.
    2. All investigations and responses will be conducted in a timely manner and responded to professionally. 
  1. Cancellation. A Private may be cancelled by Both Parties at any time for the any reason.
    1. Weather. From time to time poor weather conditions may prevent Both Parties from launching a successful Event. Should weather be cause for cancellation, Both Parties will mutually agree to cancel and/or reschedule the Event, and in good faith will work together to find a mutually beneficial date and time to reschedule.
    2. Emergencies. From time to time an emergency may come up preventing Yoga Instructor from fulfilling their contractual obligation with Inlet Yoga. Inlet Yoga realizes that emergencies can happen and is compassionate towards them. Both Parties will determine whether rescheduling of the Event or other action should be taken to resolve the Event cancellation.
  1. Student Surveys. All post Event Student Surveys must go out through Inlet Yoga.  Both Parties will collaborate on questions to be included in the Survey, and the Survey will be sent on a predetermined date agreed to by both Parties in the Event Agreement.
  1. Competitive Compliance and Promotion. Inlet Yoga requires the following points followed by Yoga Instructors on the Inlet Yoga Schedule anytime they are teaching Yoga at Inlet Yoga Studio or be in violation of the current policies and may result in being removed from the schedule:
    1. Yoga Instructor will not wear a competitive Yoga Studio hats, shirts, or other gear while on Inlet Yoga’s premises when teaching Yoga Classes, Workshops, Training, Privates, representing Inlet Yoga at public or private events. It is preferred that if a Yoga Instructor is going to wear branded clothing and gear from a Yoga Studio that it be Inlet Yoga Branded.
    2. Yoga Instructor will not promote any other Yoga Studio’s Trainings, Workshops, Privates, Classes while teaching or conducting business on Inlet Yoga Studio premises.
  1. Responsibilities.
    1. Yoga Instructor will arrive at least 20 minutes early to ensure the Inlet Yoga is set up the way that they would like it and to greet Students as they come in for the Class.
    2. Yoga Instructor will ensure all props are neatly replaced back in the prop closet post Class prior to leaving Inlet Yoga.
    3. Yoga Instructor will ensure the Inlet Yoga is at the same or better level or cleanliness post Class prior to leaving Inlet Yoga.

Yoga Instructor agrees to the terms of this Yoga Instructor Workshop, Master Class, Special Series Policy. This Policy is effective as of September 15th 2017 Updated September 15, 2017

 

Yoga Instructor Teacher Training Policy

Yoga Instructor Workshop, Master Class, Special Series Policy Definitions

  1. Both Parties. Inlet Yoga and Yoga Instructor.
  2. Emergency. Emergencies are defined as an Trainings that is a sudden urgent unexpected incident or occurrence that requires an immediate reaction or assistance for a remedy, and is a pressing necessity; exigency; a sudden unfortunate unexpected happening; an unforeseen occurrence or condition. Existing and continuing conditions are never considered emergencies.
  3. Trainings(s). Herein considered Workshops, Master Classes, or a Special Series held under the Inlet Yoga name at either Inlet Inlet Yoga or other specified locations under the Inlet Yoga brand.
  4. Media. Herein defined as any online or offline publication whereby Both Parties may advertise, market, brand, solicit the Trainings to sell it to Students, which may include Website(s), Social Media, Print, Online Advertising Networks, Paid Advertising in Print, Social Media, and other online and offline advertising mediums.
    1. Bringing an Trainings to the attention of potential and current Students.
    2. Marketing. Is wide range of activities by Both Parties involved in making sure that Inlet Yoga and Yoga Instructor are continuing to meet the needs of the Students and Students are getting value in return.
    3. Promotion. Keeping the Trainings in the minds of the Students and helps stimulate demand for the Trainings. Promotion involves ongoing advertising and publicity. The ongoing activities of advertising, marketing, sales, and public relations are considered aspects of promotions.
  5. Neighboring Studio. Other Inlet Yogas where Yoga Instructor may instruct Yoga classes, workshops, trainings, series.
  6. Ownership. Person or entity that has an enforceable claim or title to a documented Trainings and is recognizable as such by law.
  7. Training. Training is defined as any Teacher Training taught by an Instructor for Students requiring Student participation to complete a 200-Hour Teacher Training or Advanced Teacher Training. Students must submit a Teacher Training Application for all Teacher Trainings which must be completed prior to payment for any Teacher Training.
  8. Social Media.  Social Media means an electronic service or account, or electronic content, including, but not limited to, videos, still photographs, blogs, video blogs, podcasts, instant and text messages, email, online Yoga Instruction or accounts, or Internet Web site profiles or locations such as Facebook, Twitter, Instagram, Pinterest, Blogger, WordPress, Tumblr, digg, LinkedIn, etc.
  9. Students. Current and potential customers of Inlet Yoga that may purchase Yoga Trainings admission for the Trainings Date found by Media or word of mouth marketing.

Yoga Instructor Teacher Training Policy

Yoga Instructor.  Staff and non-staff Yoga instructors hired as non-employee Yoga Instructors to instruct students in Yoga Training(s) Inlet Yoga is pleased to offer professional Trainings in addition to our regular weekly classes hosted by our staff and non-staff Yoga instructors herein, referred to as “Yoga Instructor.”  These Trainings can be in the form of 200-Hour Foundational Teacher Trainings, Advanced Teacher Trainings, and Specialized Teacher Trainings, referred to as “Trainings” and are not regular weekly or monthly recurring Trainings on the calendar.  Such Trainings lend themselves Trainings offer the opportunity for Yoga Instructors to broaden their professional experience.

  1. Trainings Ownership. All Trainings created by Yoga Instructor, are and shall remain exclusively the property of the Yoga Instructor unless Inlet Yoga receives written documentation to the contrary. Inlet Yoga hereby relinquishes any right or claim to any such Trainings Ownership, unless such Trainings is designed, documented, and delivered to Yoga Instructor as a work for hire Trainings, wherein Inlet Yoga shall maintain exclusive Ownership of such Trainings, or Ownership by Yoga Instructor is transferred in writing by Yoga Instructor to Inlet Yoga.  Each such Trainings is a work made for hire.
  1. Co-Ownership. If Inlet Yoga co-develops a Training with Yoga Instructor, Both Parties will agree in writing on percentage of ownership, exclusivity, ability to sell Training to other Yoga Studios and/or license Training to other Yoga Instructors.
  1. If Inlet Yoga requested Yoga Instructor develop a Training, Inlet Yoga may request exclusivity for a period of time, and such exclusivity will be defined in a written agreement with Yoga Instructor.
  1. Trainings Planning. Upon mutual interest in Trainings made for hire by Both Parties, Inlet Yoga will coordinate Trainings dates, times and Trainings description with Yoga Instructor.  Both Parties will be required to execute a Training Agreement, with terms to be mutually agreed upon, whereby both parties agree to Trainings dates, times, and Trainings description to be marketed and advertised in Media, extending to the date of commencement of the Trainings.
  1. Trainings Location. Inlet Yoga will provide the Trainings Location at 233 Main Street Manasquan, NJ, and maintain electrical power, water, Internet access, liability insurance, technology for sign-up and check-in, as well as a Karma Yogi to help with administrative tasks for the Trainings.
  1. Advertising, Marketing, Social Media, and Promotion. Upon execution of a Training Agreement, Inlet Yoga will publish, advertise, and market the Training based on Inlet Yoga’s promotional schedule for Training within and outside of Inlet Yoga’s Media under Inlet Yoga’s Media Budget.  Yoga Instructor agrees to the following whether claiming Ownership of the Trainings or is a Non-Staff Instructor hired by Inlet Yoga to instruct a Training.
    1. Upon execution of the Training Agreement, Yoga Instructor will within 48 hours, provide Inlet Yoga with Images and/or video, and contextual content for the Trainings to be used in Media.
    2. At Yoga Instructors own expense, Yoga Instructor must publish the Trainings on their Website within 48 hours of executing the Trainings Agreement to promote the Trainings, with a link back to Inlet Yoga’s Website so Inlet Yoga may ensure the Student can sign up Online.
    3. Yoga Instructor must promote, post, and advertise the Training on Social Media minimally weekly with a compelling image or video, and compelling contextual description which includes dates, times, and location of the Trainings.
    4. Promote Trainings to your Email List in your periodic newsletter or updates on Yoga Instructors promotional schedule.
    5. If a staff Yoga Instructor at Inlet Yoga, announce the Trainings in each class they teach to promote it to Students of the Yoga class. If teaching at a Neighboring Studio announce the Trainings within the confines of the Neighboring Studio’s policies.
    6. If a non-staff Yoga Instructor announce the Trainings in each class they teach to promote it to Students of the Yoga class at Neighboring Studio within the confines of the Neighboring Studio’s policies.
    7. Yoga Instructor at Yoga Instructor’s sole expense may choose to have additional collateral material printed, published, posted, distributed, advertised, and/or promoted for the Trainings at Inlet Yoga which they may maintain Ownership.
    8. Inlet Yoga, at Inlet Yoga’s expense may hire a photographer, videographer, blogger, and/or PR firm to cover Trainings, and Yoga Instructor gives Inlet Yoga implied permission to use a photo, video, likeness, name, and possible contact information of Yoga Instructor in the promotional materials developed for or from the Trainings.
      1. Inlet Yoga maintains copyright and ownership of all such materials described in 4.6. and may provide usage license back to Yoga Instructor at Inlet Yoga’s sole discretion.
    9. Inlet Yoga will make every effort to use submitted photos for online Training marketing which may be requested by Yoga Instructor.  However, MindBody Online constraints, composition, resolution quality, and timing, photos submitted may not be adequate.  Inlet Yoga reserves the right to utilize previous photos, stock photos, or commercially sourced photos for the marketing, and are at the sole discretion of Inlet Yoga.
    10. Compensation. Compensation will be set forth in the Training Agreement and agreed to by Both Parties.
    11. Student Sign-Ups and Registrations. Inlet Yoga will begin taking Training registrations immediately upon publishing the Trainings to the Inlet Yoga Website(s) and addition of the Trainings to MindBody Online.  MindBody Online is fully secure, and Students can sign up Online, in person, or via phone with Inlet Yoga.  Yoga Instructor will be provided with a sign-up URL (Uniform Resource Locator) so they may add it to their Media as indicated in 4.a. above.  If Yoga Instructor does not have a Website, they are to direct any and all requests to sign up for training to both Jennifer Vafakos and the Website https://www.inletyoga.com.
    12. Complaints. If there is a Student complaint to Yoga Instructor, Yoga Instructor will take the complaint under advisement, and advise the Student they will be immediately informing Inlet Yoga.  Inlet Yoga in its sole discretion will conduct a preliminary investigation of the complaint with Student.  Upon completion of the investigation, Inlet Yoga will collaborate with Yoga Instructor, and Inlet Yoga and/or Both Parties will determine the corrective course of action.
      1. If Student complains to Inlet Yoga about Yoga Instructor, Inlet Yoga will inform Yoga Instructor, and conduct an immediate investigation in its sole discretion, and collaborate with Yoga Instructor and Student to determine corrective course of action.
      2. All investigations and responses will be conducted in a timely manner and responded to professionally. 
  1. Cancellation. A Trainings may be cancelled by both parties  four (4) weeks prior to its commencement without reparations by either party.  If the Trainings is cancelled within the four (4) weeks of the commencement date of the Trainings, by Yoga Instructor, Yoga Instructor is responsible for reimbursement fees incurred by Inlet Yoga when Reimbursing Students who had signed up and paid their Trainings fee ahead of time.  Inlet Yoga incurs credit card reimbursement fees due to cancellation reimbursements and will not be responsible for cancellation fees due to Yoga Instructor cancellation.  Yoga Instructor will receive a written invoice by mail, email, or by hand, and payment for such fees will be paid to Inlet Yoga in Net 10 days of the date of the invoice by company check, cash, or major credit card.
    1. If Both Parties, in writing, agree to cancel the Trainings due to no Student(s) signing up for the Trainings, no reimbursement costs will be incurred by Yoga Instructor.
    2. Weather. From time to time poor weather conditions may prevent Both Parties from launching a successful Training. Should weather be cause for cancellation, Both Parties will mutually agree to cancel and/or reschedule the Trainings, and in good faith will work together to find a mutually beneficial date and time to reschedule.  If weather conditions cause cancellation of the Trainings no reimbursement fees will be invoiced to Yoga Instructor.
    3. Emergencies. From time to time an emergency may come up which may prevent Yoga Instructor from fulfilling their contractual obligation with Inlet Yoga. Inlet Yoga realizes that emergencies can happen and is compassionate towards them.  Should an Emergency be cause for cancellation, Yoga Instructor must inform Inlet Yoga immediately of the Emergency, and Both Parties will determine whether reimbursement of fees, rescheduling of the Trainings or other action should be taken to resolve the Trainings cancellation.
  2. Student Surveys. All post Trainings Student Surveys must go out through Inlet Yoga.  Both Parties will collaborate on questions to be included in the Survey, and the Survey will be sent on a predetermined date agreed to by both Parties in the Trainings Agreement.
  3. Competitive Compliance and Promotion. Inlet Yoga requires the following points followed by Yoga Instructors on the Inlet Yoga Schedule anytime they are teaching Yoga at Inlet Yoga Studio or be in violation of the current policies and may result in being removed from the schedule:
    1. Yoga Instructor will not wear a competitive Yoga Studio hats, shirts, or other gear while on Inlet Yoga’s premises when teaching Yoga Classes, Workshops, Training, Privates, representing Inlet Yoga at public or private Trainings. It is preferred that if a Yoga Instructor is going to wear branded clothing and gear from a Yoga Studio that it be Inlet Yoga Branded
    2. Yoga Instructor will not promote any other Yoga Studio’s Trainings, Workshops, Privates, Classes while teaching or conducting business on Inlet Yoga Studio premises.
  1. Responsibilities.
    1. Yoga Instructor will arrive at least 20 minutes early to ensure the Inlet Yoga is set up the way that they would like it and to greet Students as they come in for the Class.
    2. Yoga Instructor will ensure all props are neatly replaced back in the prop closet post Class prior to leaving Inlet Yoga.
    3. Yoga Instructor will ensure the Inlet Yoga is at the same or better level or cleanliness post Class prior to leaving Inlet Yoga.

This Policy is effective as of September 15th 2017 Updated September 15, 2017

Karma Yogi Policy

Definitions:

  1. Both Parties. Karma Yogi and Karmi.
  2. Emergency. Emergencies are defined as an event that is a sudden urgent unexpected incident or occurrence that requires an immediate reaction or assistance for a remedy, and is a pressing necessity; exigency; a sudden unfortunate unexpected happening; an unforeseen occurrence or condition. Existing and continuing conditions are never considered emergencies.
  3. Event(s). Herein considered Workshops, Master Classes, or a Special Series held under the Inlet Yoga name at either Inlet Inlet Yoga or other specified locations under the Inlet Yoga brand.
  4. Karma Yogi. Karmi
  5. Media. Herein defined as any online or offline publication whereby Both Parties may advertise, market, brand, solicit the Event to sell it to Students, which may include Website(s), Social Media, Print, Online Advertising Networks, Paid Advertising in Print, Social Media, and other online and offline advertising mediums.
    1. Bringing an Event to the attention of potential and current Students.
    2. Marketing. Is wide range of activities by Both Parties involved in making sure that Inlet Yoga and Karmi are continuing to meet the needs of the Students and Students are getting value in return.
    3. Promotion. Keeping the Event in the minds of the Students and helps stimulate demand for the Event. Promotion involves ongoing advertising and publicity. The ongoing activities of advertising, marketing, sales, and public relations are considered aspects of promotions.
  6. Neighboring Studio. Other Inlet Yogas where Karmi may instruct Yoga classes, workshops, trainings, series.
  7. Ownership. Person or entity that has an enforceable claim or title to a documented Event and is recognizable as such by law.
  8. Social Media.  Social Media means an electronic service or account, or electronic content, including, but not limited to, videos, still photographs, blogs, video blogs, podcasts, instant and text messages, email, online Yoga Instruction or accounts, or Internet Web site profiles or locations such as Facebook, Twitter, Instagram, Pinterest, Blogger, WordPress, Tumblr, digg, LinkedIn, etc.
  9. Students. Current and potential customers of Inlet Yoga that may purchase Yoga Event admission for the Event Date found by Media or word of mouth marketing.
  10. Karmi. Staff and non-staff Karmis hired as non-employee Karmis to instruct students in Yoga Events.

Karma Yogi Policy

Inlet Yoga’s Karma Yogi program exists to provide a mutual exchange of services to individuals who want to be more involved with Inlet Yoga’s community and studio. The benefit for those individuals selected is unlimited vigorous and gentle yoga, discounts on some workshops, trainings and retail, in exchange for service around our studio. Through customer service, organization and maintaining the Inlet environment so that it is clean and inviting you will find our Karma Yoga Program is about more than just unlimited yoga, it is about connection, gratitude and being part of a larger family. Inlet’s Yoga’s Karma Yogi program is an enormously valued part of our community. Our program is for those who are passionate about yoga, our community and want to be a part of the Inlet Team on a more involved level. Each Karmi selected will assist in creating the studio environment and experience with every student. The Inlet Karmi family strives to cultivate a culture of learning, appreciation and community through customer interaction. Our Karmis’ are involved in various tasks including but not limited to: Front Desk duties, customer service, cleaning and preparing studios for class, and a variety of other administrative tasks as needed.

  1. Confidentiality. A Karmi may be made privy to confidential information about Inlet Yoga.  During the tenure of karmi and the enforcement of the Karma Yogi Policythe Karmi shall keep all information verbally conveyed or written deemed confidential, to which may become exposed, strictly confidential and shall not disclose any Confidential Information to any third party or competitor. Karmi may not use the Confidential Information for any purpose except the performance of the Yoga Instruction. Karmi understands and agrees that the Confidential Information is the sole property of Inlet Yoga.
    1. Karmi may be removed from the schedule if Karmi is considered to be in breach of Confidential Information. If Karmi is released from the Inlet Yoga teaching schedule, or in his her sole discretion decides to no longer represent Inlet Yoga as an Karmi, or upon Inlet Yoga's earlier request, Karmi shall deliver to Inlet Yoga all of the Confidential Information that Karmi may have in its possession or control.
  1. Competitive Compliance and Promotion. Inlet Yoga requires the following points followed by Karmis on the Inlet Yoga Schedule anytime they are teaching Yoga at Inlet Yoga Studio or be in violation of the current policies and may result in being removed from the schedule:
    1. Karmi will not wear a competitive Yoga Studio hats, shirts, or other gear while on Inlet Yoga’s premises when checking in Yoga Classes, Workshops, Training, Privates, representing Inlet Yoga at public or private events. It is preferred that if a Karmi is going to wear branded clothing and gear from a Yoga Studio that it be Inlet Yoga Branded.
    2. Karmi will not promote any other Yoga Studio’s Trainings, Workshops, Privates, Classes while teaching or conducting business on Inlet Yoga Studio premises.
  1. Complaints. In the event there is a Student complaint to the Karmi, the Karmi overhears a complaint to another Yoga Instructor, Student or Karmi, the Karmi will inform Inlet Yoga immediately.  Inlet Yoga in its sole discretion will conduct a preliminary investigation of the complaint with Student.  Upon completion of the investigation, Inlet Yoga will collaborate with Karmi and Karmi, and Inlet Yoga and/or all Parties will determine the corrective course of action.  All investigations and responses will be conducted in a timely manner and responded to professionally.
  1. Responsibilities.
    1. If working between a 9:15 a.m. class and 4:30 p.m. at Inlet Yoga the boutique must be open for business.
    2. Every Karmi must make sure all Students are paid up, and current on their account if they walk in for a class.  Please text Jennifer Vafakos if there are any discrepancies as Jennifer will follow up in email on those that have not paid.
    3. Please be at Inlet Yoga 30 minutes prior to a Yoga Class starting in order to have the following set appropriately for the Karmi
    4. Turn on the lights and fan if appropriate.
    5. Turn on the heat or Air Conditioning, and please learn what temperature each Karmi likes the room at prior to class commencing. It is important to get the heat on first thing in the winter.
    6. Turn on ambient music in the Yoga Studio
    7. Check rooms to ensure that they are neat and everything is put away
    8. Sweep foyer area and front mat if there is a lot of debris
    9. Empty trash and recycling (if needed)
    10. Restock paper goods (this includes restocking ample toilet tissue in the bathroom storage and refilling paper towel dispenser) and fill soap container (if needed).
    11. Get cash box from teacher's closet and ensure the computer is booted up,
    12. Ensure the tablet is charging at the end of each shift and must be used to sign members in.
    13. Make sure prop closet is neat and orderly blanket must be neatly folded (FRINGE TOWARD WALL)
    14. Smile and have a cheerful demeanor when checking in Yogis 🙂
    15. Keep the desk neat, and put all forms in appropriate trays
    16. Stay about 5 minutes after class for stragglers that may be running late to class
    17. Let Jennifer Vafakos know if there are any issues or problems as well as positive or constructive comments from Students or Karmis
    18. Let the Karma Yogi crew and Jennifer know when you will not be able to take your shift. Please try to fill it urgently, as the Karmi is how the Yoga Studio runs smoothly
    19. Karmi’s should have two (2) or more shifts per week to qualify for the free yoga
    20. Social Media is highly encouraged.  Check yourself in at the Yoga Studio, take a photo or two to let the community know what is going on at the Yoga Studio online. There will be special events coming in the future, will need and appreciate any extra push we can have for the center.
    21. DO NOT under any circumstances accept member resignations at front desk as per each members contract, they must cancel IN WRITING to [email protected].

A heartfelt THANK YOU to all our Karma Yogis!!! This Policy is effective as of September 15th 2017 Updated September 15, 2017

Social Media Policy

At Inlet Yoga Studio (the “Yoga Studio”) we believe in open communication, and you are encouraged to tell the world about your work and share your passion. Whether you do so by participating in a blog, on a social media platform or other form of online publishing or discussion is completely up to you. However, these new ways of communication are changing the way we talk to each other and to our customers, students, teachers and partners. In order to avoid any problems or misunderstandings, we have come up with a few guidelines to provide helpful and practical advice for you when posting content on the Internet as a Team Member of the Yoga Studio. These guidelines are important. If you don’t follow them, we could lose customers and Team Members, and get into legal problems.  You could lose your job. So do the right thing, and follow the guidelines.

  1. Identify Yourself.  When you discuss the Yoga Studio or matters relating to the Yoga Studio on the Internet, you must identify yourself with your name and your role at the Yoga Studio.
    1. Only Jennifer Vafakos and Jack Brandt of the Yoga Studio are official spokespersons for the Yoga Studio, unless additional authorization has been approved, so you must make it clear that you are speaking for yourself and not for the Yoga Studio. You can use a disclaimer like: "The postings on this site are my own and do not necessarily represent the position, strategy or opinions of the Yoga Studio.” If a site does not afford you enough space to include this full disclaimer, you should use your best judgment to position your comments appropriately.
    2. Please don't use your Yoga Studio email address(es) for private communications.
  1. Think Before You Post.  You are personally responsible for the content you publish on the Internet. Please remember that the Internet never forgets. This means everything you publish will be visible to the world for a very long time. So please—think before you post.
    1. Some subjects can invite a flame war. Be careful discussing things where emotions run high (e.g. politics and religion) and show respect for others’ opinions. It’s a small world and we’re all connected. Remember that what you say may be read all over the world and something you say here in the United States might be inaccurate or offensive in another country.
    2. It is best to stay within your sphere of expertise, and whenever you are presenting something as fact, make sure it is a fact. Background information that you choose to share about yourself, such as information about your family or personal interests, may be useful in establishing a relationship with your readers, but it is your choice whether to share this information. Be smart about protecting yourself and your privacy.
  1. Play Nice and Be Nice. Play nice and be nice. Be respectful and considerate to others, no trolling, troll baiting, or flaming anybody, even our competitors. Don't use ethnic slurs, personal insults, obscenity, or engage in any conduct that would not be acceptable in the Yoga Studio's workplace. We all appreciate respect. Spirited and passionate discussions and debates are fine, but you should be respectful of others and their opinions.
    1. Common sense is a huge factor. If you are about to publish something that makes you the slightest bit uncomfortable, sleep on it. If you are still unsure, talk to your supervisor.
    2. Remember the very first ethical principle embodied in the Yoga Sutras: ahimsa. Do not harm another person by thought, word or deed.
  1. Don’t Post Confidential Information.  Information that is on the Yoga Studio’s internal network or email system may not be posted on your social media platform or otherwise publicly distributed. If a company communication says "For Internal use Only" then that is exactly what it means. Do not forward it to anyone who is not employed by the Yoga Studio. No exceptions.
    1. Do not post financial information, sales trends, business strategies, forecasts, legal issues, or future promotional activities. Do not post personal information about Team Members, students or teachers. Ask permission before posting someone's picture in a social network or publishing a conversation that was meant to be private.
    2. Do not comment on work-related legal matters unless you are an official spokesperson of the Yoga Studio, and have the approval of the Yoga Studio.
    3. Internal reports, policies, procedures or other internal confidential communications should not be posted. If you have signed a confidentiality agreement with the Yoga Studio, you must follow it.
    4. If you are having trouble making a judgement call, please ask your supervisor before you distribute any information publicly. Please act responsibly with the information you are entrusted with.
  1. Own and Fix Your Mistakes.  Have you posted something that just wasn't true? Be the first to respond to your own mistake. If you make an error, be up front about your mistake and correct it quickly; this can help to restore trust. If you choose to modify content that was previously posted, such as editing a blog post, make it clear that you have done so.
  1. Respect Copyright Law.  For the Yoga Studios’s protection and well as your own, it is critical that you show proper respect for the laws governing copyright of material owned by others. If the content is not yours, don't use it. It is very simple. You should never quote more than short excerpts of someone else's copyrighted work and then only within the guidelines of fair use.
    1. It is good blogging practice to link to others' work. Before posting someone else's work, please check with the owner of the content first and get their consent before you use their work. Keep in mind that laws will be different depending on where you live and work.
  1. Act with Positive Intention.  Be aware that others will associate you with the Yoga Studio when you identify yourself an Team Member or independent contractor of the Yoga Studio. Please ensure that your social media posts are consistent with how you wish to present yourself to clients and colleagues. If you have a vested interest in something you are discussing, be the first to point it out.
    1. Even if you act with the best intentions, you must remember that anything you publish about the Yoga Studio can potentially harm the studio, its teachers or its students. Please act responsibly. If in doubt, please contact your supervisor before you hit the send button.
  1. Not Sure About a Post? Get Help!  Not sure about a post? Ask somebody before you hit send. Contact your supervisor before you post.
  1. Keep Your Day Job.  You should make sure that your online activities do not interfere with performing your job responsibilities or commitments to customers.
  1. Yoga Instructors and Karmi's will not to represent themselves as Inlet Yoga to other businesses unless expressed permission has been given by Jennifer Vafakos.
  2. If a front desk person / Karmi is not available it is the Yoga Instructor's responsibility to communicate this to Jennifer Vafakos.  It will then be the Yoga Instructor's responsibility to ensure the following:
    1. Make sure all students sign in on a "Sign In Sheet."
    2. Ensure any students that are required to play for class, do so.  If the Student does not have cash the Yoga Instructor will provide the contact information and credit card information to Jennifer Vafakos so that Inlet Yoga may appropriately charge the credit card on behalf of the Student.
    3. Ensure any new students execute any release waivers or membership agreements
    4. If the Yoga Instructor is familiar with MindBody Online, ensure that every Student is signed in via Tablet or Computer.
    5. If no communication is made regarding the number of students, their sign in on the Sign In Sheet, or MindBody Online, the Yoga Instructor will NOT be paid out for that class.
Given the well-publicized history of yoga readily visible via internet search, it should come as no surprise that, just as in other communities, there is a pattern of troubling sexual misconduct within some parts of the yoga community. Inlet Yoga is dedicated to serving yoga teachers and students, it is important that we openly acknowledge this reality even as many reported incidents were allegedly perpetrated by people who are not members of Yoga Alliance – and simultaneously commit to definitively turning the page on that history. Acts of sexual harassment, assault or criminal activity of any kind by any yoga teacher or front desk karmi are unethical and illegal and will not be tolerated by Inlet Yoga Studio. We condemn the physical, mental, emotional, financial, suggestive, or spiritual abuse of any yoga student. A key pillar of Inlet Yoga's policies is having an Ethical Code of Conduct to define what is and is not appropriate. It is our aim to help protect public safety and to create a robust educational and reporting platform from which we can elevate the profession of the yoga business and industry. Very simply, every human being has the right to teach or practice yoga free from abuse, harassment, and manipulation.

 

 

Inlet Yoga Studio Sexual Misconduct Policy

Inlet Yoga Studio Yoga Teachers (herein referred to as "Instructors") and front desk team members (herein referred to as Karmi's"), are prohibited from engaging in Physical Sexual Misconduct, engaging in Verbal or Emotional Sexual Misconduct, or committing retaliation under this policy. This Policy applies with respect to interactions between:

  • Instructors and Karmi's who interact with any Inlet Yoga Studio students, clients, contractors, participants, voulunteers, or vendors (herein referred to as "Others")
  • Instructors and Karmi's who interact with each other while on Inlet Yoga property or within Inlet Yoga Studio's doors
  • Instructors and Karmis who interact with any Inlet Yoga Studio manager.

For purposes of this Policy, Physical Sexual Misconduct means any of the following: Egregious Physical Sexual Misconduct:

  • Sexual assault,
  • Attempted rape,
  • Unwanted fondling or unwanted sexual touching,
  • Forcing a victim to perform sexual acts, such as oral sex or penetrating the perpetrator’s body, or
  • Penetration of the victim’s body, also known as rape.

Physical Sexual Misconduct also includes:

  • An inappropriate touch of a sexual nature during physical adjustment or at any other time.

For purposes of this Policy, Verbal or Emotional Sexual Misconduct means:

  • Use of emotional coercion, psychological force, or manipulation to coerce a victim into non-consensual sex, or
  • The pervasive use of sexually suggestive or explicit statements or words that create a hostile environment for Others.

Inlet Yoga prohibits any retaliatory action against complainants for reporting a violation of this policy or against any person for cooperating with an investigation by Inlet Yoga or others into such reports. In determining appropriate discipline, Inlet Yoga will take into consideration any retaliatory action by respondents, including but not limited to retaliatory public disparagement of complainants.

Discipline Policy

Grounds for Disciplinary Action We reserve the right to discipline or remove any Yoga Instructor from the schedule who violates company policies, practices or the policies set forth in this online documentation. Poor performance and misconduct are also grounds for discipline or removal from the schedule(s). The following actions are unacceptable and considered grounds for disciplinary action. This list is not comprehensive; rather, it is meant merely as an example of the types of conduct that Inlet Yoga does not tolerate. These actions include:

  • Engaging in acts of discrimination or harassment in the Yoga Studio;
  • Being under the influence of a controlled substance or alcohol at Inlet Yoga, or while engaged in company business;
  • Unauthorized use of Inlet Yoga property, equipment, devices or assets;
  • Damage, destruction or theft of Inlet Yoga property, equipment, devices or assets;
  • Removing Inlet Yoga property without prior authorization or disseminating Inlet Yoga information without authorization;
  • Falsification, misrepresentation or omission of information, documents or records;
  • Insubordination or refusal to comply with directives;
  • Failing to adequately perform job responsibilities;
  • Excessive or unexcused absenteeism or tardiness;
  • Disclosing confidential Inlet Yoga information without permission or engaging in activities which are a conflict of interest with respect to Inlet Yoga;
  • Falsifying injury reports or reasons for leave;
  • Disregard for safety and security procedures;
  • Disparaging or disrespecting Inlet Yoga, supervisors and/or co-workers; and
  • Any other action or conduct that is inconsistent with Inlet Yoga policies, procedures, values or expectations or that violate this online information.

This list exhibits the types of actions or events that are subject to disciplinary action. It is not intended to indicate every act that could lead to disciplinary action. Inlet Yoga reserves the right to determine the severity and extent of any disciplinary action based on the circumstances of each case. Disciplinary Action Disciplinary action is any one of a number of options used to correct unacceptable behavior. Discipline may take the form of oral warnings, written warnings, probation, suspension, termination or other disciplinary action. The course of action will be determined by the company at its sole discretion. Termination (Removal from the schedule) Work for hire as a Yoga Instructor or Karmi with the Inlet Yoga is on an at-will basis and may be terminated voluntarily or involuntarily at any time. Upon termination, a Yoga Instructor or Karmi is required:

  • To continue to work until the last scheduled day of on the schedule unless otherwise requested to immediately cease working for Inlet Yoga;
  • To turn in all reports and paperwork required to be completed by the Karmi or Yoga Instructor when due and no later than the last day of work;
  • To return all company confidential information, files, documents, computers, phones, equipment, keys, access cards, software and any other property belonging to the company that are in the Team Member’s possession; and
  • To possibly participate in an exit interview.
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